Issued by: Uganda Securities Exchange
Notice is hereby given that the 22nd annual general meeting (AGM) of the New Vision Printing & Publishing Company Limited will be held as a hybrid meeting (partly physical and partly virtual using electronic means) at the company’s head office on Plot 19/21, First Street, Industrial area, Kampala on Thursday 23 November 2023 at 2:00pm to conduct the following business:
- To receive, consider, and if approved, adopt the annual audited financial statements for the year ended 30 June, 2023 together with the reports of the directors and auditors
- To rotate and re-appoint directors
In accordance with articles 83-86 of the company’s Articles of Association, the following director retiring by rotation as director of the Company and being eligible, offers himself for re-election; Mr David Kenneth Mafabi - To appoint directors
i) In accordance with Articles 68 and 70 of the Company’s Articles of Association, Dr Patricia Litho Kevine be appointed a director
ii) In accordance with Articles 68 and 70 of the Company’s Articles of Association, Dr Sengonzi Edward Damulira be appointed a director - To note that the Auditor General is mandated to audit the Company by virtue of Section 17 of the PERD Act and authorize the Directors to negotiate and fix the remuneration of External Auditors delegated by the Auditor General in accordance with Sections 167-169 of the Companies Act 2012
- To conduct any other business that may be required at the AGM for which notice will have been duly received.
Dated this 1 November, 2023
By order of the board
Gervase Ndyanabo
Company Secretary
Notes on the annual general meeting
- New Vision Printing and Publishing Co. Ltd (the Company) has convened and is conducting the AGM as a hybrid meeting, in accordance with the provisions of the Company’s Articles of Association. Shareholders should register to attend the AGM either physically or electronically by 2:00pm of November 22, 2023 as described further below:
- Shareholders wishing to participate in the AGM should register by doing the following;
a. Dialing *284*32# (Uganda mobile networks) and following the prompts, or;
b. Sending an email request to be registered to [email protected]
c. Shareholders with email addresses will receive a registration link via email through which they can use to register
In order to complete the registration process, shareholders will need to have their National ID/passport numbers and/or their SCD Account number at hand. For assistance, shareholders should dial the following helpline number: +256762260804/+254709170000 from 8:00 am to 5:00 pm from Monday to Friday. Shareholders are requested to indicate at the point of registration, if they will attend the meeting physically, at the Company’s head office - Registration for the AGM opens on Wednesday, 1 November 2023 at 8:00am East Africa Time (GMT+3) and will close on Wednesday, 22 November 2023 at 2:00pm EAT (GMT+3)
- The following documents may be viewed on the Company’s website: https://visiongroup.co.ug/shareholders/
(i) a copy of this Notice and the Proxy form;
(ii) the Company’s Audited Financial Statements for the year ended 30 June, 2023
(iii) the Company’s annual report for FY2022-2023 - The reports may also be accessed in hard copy from the Company’s head office or the offices of the Company’s Registrar whose address is Image Registrars – U Ltd, Jubilee Insurance Centre, Plot 14, Parliament Avenue, 1st Floor Kampala, Uganda. The reports may also be accessed upon request by dialling the USSD code above and selecting the Reports option. The reports and agenda can also be accessed on the livestream link
- Shareholders wishing to raise any questions or clarifications regarding the AGM may do so by:
a. Sending their written questions by email to [email protected] or [email protected]
b. Shareholders who will have registered to participate in the meeting shall be able to ask questions via SMS by dialing the USSD code above and selecting the option (ask Question) on the prompts;
c. In the event that the above is not possible, written questions should be physically delivered to the Company’s head office addressed to the Company Secretary
Shareholders must provide their full details (full names, national ID/Passport Number/SCD Account Number) when submitting their questions and clarifications
Any questions and clarifications must reach the Company on or before Wednesday, 22 November 2023 at 2:00pm.
Limited questions may be responded to from the floor of the meeting during the AGM
A full list of all questions received, and the answers thereto will be published on the Company’s website not later than 24 hours after the start of the AGM. - Shareholders entitled to attend and vote at the AGM are entitled to appoint a proxy to vote on their behalf. A proxy need not be a member of the Company. A proxy form is available on the Company’s website via this link: https://visiongroup.co.ug/shareholder-information
Physical copies of the proxy form are also available at the Company’s head offi ce and at the offi ces of the Company’s Registrar whose address is Image Registrars- U Ltd, Jubilee Insurance Centre, Plot 14, Parliament Avenue, 1st floor, Kampala Uganda. They are also available as tear-out proxy cards in the Company’s annual report.
A proxy must be signed by the appointer or his attorney duly authorized in writing. If the appointer is a body corporate, the instrument appointing the proxy shall be given under its common seal or under the hand of an officer or duly authorized attorney of such body corporate.
A completed form of proxy should be emailed to [email protected] or to Image Registrars – U Ltd at [email protected], so as to be received not later than 24 hours before the time of holding the meeting.
Physical copies of completed proxy forms may also be delivered to the Company’s head offi ce addressed to the Company Secretary or delivered to the office of the Company’s Registrar whose address is Image Registrars- U Ltd, Jubilee Insurance Centre, Plot 14, Parliament Avenue, 1st floor, Kampala, Uganda. - The AGM will be streamed live via a link which shall be provided to all shareholders who will have registered to participate in the general meeting.
Duly registered shareholders and proxies will receive a short message service (SMS/USSD) prompt on their registered mobile numbers, 24 hours prior to the AGM acting as a reminder of the AGM.
A second SMS/USSD prompt shall be sent one hour ahead of the AGM, reminding duly registered shareholders and proxies that the AGM will begin in an hour’s time and providing a link to the live stream. - Duly registered shareholders and proxies may follow the proceedings of the AGM using the live stream platform and may access the agenda. Duly registered shareholders and proxies may vote when prompted by the Chairman.
- A poll shall be conducted for all the resolutions put forward in the notice.
- Results of the poll shall be published within 48 hours following the conclusion of the AGM on the Company’s website.
- Shareholders are encouraged to continuously monitor the Company’s website https://visiongroup.co.ug/shareholder-information/ for updates relating to the AGM. Please report any challenges or issues that you may face to us immediately for quick resolution using the email address [email protected] or our helpline +256762260804/+254709170000 from 8:00 am to 5:00 pm from Monday to Friday.
- The Company offices are open during normal business hours on all working days (except Saturday, Sunday and public holidays excluded), unless closed for any other legal or legitimate reason. Unless stated otherwise, all timings quoted in this notice are East Africa Time (GMT+3).
Shareholders are requested to update their contact information through any of the following means:
- Visit your respective stockbroker for shareholders with SCD accounts.
- Visit the office of the Company’s Share Registrar, Image Registrars – U Ltd at the address below:
Jubilee Insurance Centre Plot 14, Parliament Avenue, Upper Podium, Kampala, Uganda - Follow the link below to update your contact information and preferred mode of dividend payment: https://mandate.azurewebsites.net/
For assistance, call or email Image Registrars – U Ltd at the contacts given below:
Telephone: +256762260804 or +256758336660
Email: [email protected]
We thank you for your cooperation as we endeavour to serve you better.
Image Registrars – U Ltd.
